Call for proposals under Small Projects Fund 2022 to 2023 in Ukraine

Call for proposals under Small Projects Fund 2022 to 2023 in Ukraine

The British Embassy Kyiv invites proposals for project work under the Small Projects Fund for the period from 15 July 2022 to 15 March 2023.

The deadline for submitting proposals is 5pm (Kyiv time) on 15 June 2022.

The British Embassy Kyiv uses its Small Projects Fund (SPF) to complement work funded by the large-scale programmes in Ukraine via funding small-scale quick-win projects or activities aimed at leveraging bigger funding, at providing unique UK expertise in areas of top priority for the Ukrainian government or at obtaining insights into new areas of activity for future interventions.

The programme will focus on the following areas:

  • support to local self-government in certain oblasts or territorial communities to effectively rebuild their areas after the war, focusing on various areas from pilot awareness campaigns on keeping safe from unexploded remnants of war, to education and social support, working with local civil society organisations and think tanks, therefore building better networks at the sub-national level and reaching out to particular parts of Ukraine where larger CSSF programmes are less likely to operate
  • support to civil society and think tanks focusing on planning reconstruction of Ukraine in line with its reform agenda, working in close cooperation with the key domestic and international stakeholders, therefore ensuring that civil society views are taken into consideration and reflected in the plan; as well as focusing on other specific areas working with IDPs and other vulnerable groups which need quick support, with projects can serve as pilots to inform larger-scale work, policy and programming decisions, providing a framework for understanding developments in Ukraine for the wider international community and keeping Ukraine prominent on the international agenda

Notes

Successful projects should have sustainable outcomes and should clearly identify the change that will be brought about. They may also build on projects by other organisations, complementing their efforts. All bids should make clear how they complement existing activities supported by other donors and international partners, and how work in the regions complements national level activity.

The minimum indicative funding for projects is £20,000 and maximum £50,000. This may be in addition to co-funding and self-funding contributions; indeed this will be considered a merit. Our funding is for the UK financial year 2022 to 2023 only (projects must be implemented and all payments made by 15 March 2023). Where appropriate, bidders are encouraged to describe how their project could be further scaled-up if additional funding became available.

Administrative costs (office rent, project management and bookkeeper rates, utilities, communications, stationery, bank charges etc) must not exceed 8% of the total project budget. We are unable to fund academic courses or research, English language courses, the purchase of IT or other equipment.

The British Embassy Kyiv will carry out due diligence of potential grantees, including seeking references, as part of the selection process.

Bidding process

Bidders should fill in the standard Project Proposal Form (ODT44 KB) and include a breakdown of project costs in the Activity-Based Budget (ODS20.3 KB). We will not consider proposals submitted in other formats. Budgets must be Activity Based Budgets (ABB), all costs should be indicated in GBP (not UAH).

Successful bids must demonstrate Gender Equality Minimum Score 1 (according to the OECD DAC Definition and minimum recommended criteria for gender equality policy marker), have a gender equality objective explicit in the project documentation and an explanation of a positive impact of the project on advancing gender equality. If the project is designed with the principal intention of advancing gender equality, it must have outcomes on gender equality and outputs that contribute to these outcomes.

All projects or activities must align with the Paris Agreement on Climate Change and assess climate and environmental impact and risks, taking steps to ensure that no environmental harm is done and, where relevant, support adaptation.

Successful implementers should be able to receive project funding in GBP (UK pound sterling) and open a GBP bank account for the project.

Proposals should be sent to the British Embassy Kyiv at Kyiv.Projects@fco.gov.uk by 5pm (Kyiv time) on 15 June 2022. In the subject line, please indicate the name of the bidder. We aim to evaluate proposals by the end of June. Approved projects will commence in July 2022.

Evaluation criteria

Proposals will be evaluated against the following criteria:

  • fit to programme objectives: the extent to which the proposal addresses the issues
  • quality of project: how well defined and relevant the outcome is and how outputs will deliver this change; ability to leverage bigger funding would be an advantage
  • value for money: the value of the expected project outcomes, the level of funding requested and institutional contribution
  • previous experience: evidence of the project team’s understanding of the issue and of its regional activities, ability to manage and deliver a successful project, through work done to date in the area or in related fields
  • gender-sensitive approach and alignment with the Paris Agreement on Climate Change – as indicated above; the proposals will be assessed by a mixed gender panel

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