Receptionist at Ventrae Integrated Services Limited – TDPel Jobs
Ventrae Integrated Services Limited is currently recruiting suitable candidates to fill the position below:
Job Title: Receptionist
Employment Type: Full-time
Duties & Responsibilities
Ensure the office is open for operations by 8:00am prompt.
Cover the reception desk: answer and direct phone calls or keep messages.
Organize and schedule meetings and appointments when directed.
Keep front desk clean, tidy and supplied with all the necessary supplies.
Greet, communicate with and welcome guests.
Answer all the customers’ questions and address their complaints.
Answer all incoming calls, redirect them when needed.
Receive letters, packages and send them to appropriate destination.
Monitor and keep track of office supplies.
Make sure office supplies are ordered in a timely manner.
Monitor and update records and files.
Monitor and log office expenses and costs.
Receive letters, packages etc. and distribute them.
Prepare outgoing mail by drafting correspondence, securing parcels etc.
Check, sort and forward emails.
Monitor office supplies and place orders when necessary
Keep updated records and files.
Monitor office expenses and costs
Take up other duties as assigned (travel arrangements, schedules etc.)
Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
Organize travel arrangements for senior managers.
Book conference calls, rooms, taxis, couriers, hotels etc.
Resolve administrative problems.
Manage staff appointments.
Contribute to team effort by accomplishing related results as needed.
Supervise the janitors and ensure the office /work environment is always kept clean.
Carry out any other task assigned by line manager or any senior member of staff
Education / Knowledge, Skills, Attributes, Experience & Other Requirements
Bachelor’s Degree in any relevant field
2+ years prior experience in customer facing roles.
Must demonstrate strong analytical thinking skills.
Superior organizational and time management skills
Knowledge of office management systems and procedures
Excellent time management skills and ability to multi-task and prioritize work.
Attention to detail and problem – solving skills.
Excellent written and verbal communication skills
Strong organizational and planning skills
Proficient in MS Office
Skill Set Required:
Office Administration Procedures
Discretion and Judgment
Application Closing Date
14th July, 2021.
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